Terms & Conditions

01

Agreement to these terms

These Terms & Conditions ("Terms") govern your use of remotetalentz.com and the recruitment, staffing, and workforce services provided by Remote Talentz LLC, a limited liability company registered in Florida, United States, at 7901 4th St N, Ste 300, St Petersburg, Florida 33702, United States ("RemoteTalentz", "we", "us").

By using this website, submitting a brief, requesting pricing, accepting a candidate introduction, or engaging our services, you agree to these Terms. If you do not agree to them, do not use the site or the services.

02

Definitions

• Client: the company engaging us, together with any person acting with authority on its behalf.
• Candidate: a professional we introduce, shortlist, or present for a role.
• Talent: a professional placed with a Client under a Dedicated Engagement.
• Brief: the role description, stack, seniority, budget, and timing a Client gives us.
• Introduction: the moment we first pass a Candidate's identity, CV, or profile to a Client, in any form and by any channel.
• Dedicated Engagement: an arrangement where we contract the professional and invoice the Client a flat monthly fee.
• Direct Hire: an arrangement where the Client employs the Candidate directly and pays us a one-time placement fee.
• Engagement: either of the above, together with any team build or custom arrangement.

03

Eligibility and authority

• You must be at least 18 years old.
• The services are for business use. They are not offered to consumers for personal or household purposes.
• If you accept these Terms on behalf of a company, you confirm you have authority to bind it, and "you" means that company.
• The information you give us (about the role, the budget, and your company), must be accurate and current.

04

What we do, and what we do not

We source, screen, and shortlist remote professionals; we introduce them to you; and, under a Dedicated Engagement, we contract them, run their payroll, and support the engagement for as long as it lasts.

What we do not do

• We do not decide who you hire. We present candidates; the hiring decision is yours alone, and so is responsibility for it.
• We do not guarantee that a search will produce a hire, that a Candidate will accept an offer, that a placement will last any period, or that any particular result will follow.
• We are not your employee, agent, partner, or joint employer, and nothing here creates any of those relationships.
• We do not give legal, tax, immigration, or employment advice. Take your own.

We screen every Candidate for technical depth, communication, and the accuracy of what they claim, and we verify identity and references. That screening is thorough, but it is not a background check to any statutory standard, and it does not transfer to us your own obligation to satisfy yourself that a hire is suitable and lawful in your jurisdiction.

05

Your account

• Some parts of the service require an account. Keep your credentials confidential and do not share a login.
• You are responsible for everything done through your account. Tell us immediately at info@remotetalentz.com if you suspect unauthorised access.
• Give accurate account information and keep it current.
• We may suspend or close an account that is dormant, is being used in breach of these Terms, or presents a security risk. Where we can, we will tell you first.

06

Dedicated engagements

• We contract or employ the professional and carry the payroll, statutory, and compliance obligations in their country. You direct the day-to-day work.
• Fees are a flat monthly amount per professional, invoiced in advance and payable on the 1st of the month. The fee covers the professional's pay, payroll and compliance, HR and performance support, your account manager, and the replacement guarantee.
• Engagements run month to month. Either party may end one on 30 days' written notice.
• Each new professional carries a two-week trial and a 90-day replacement guarantee, as set out in the Refund Policy.
• You will treat the professional lawfully and consistently with the standards you apply to your own staff, provide the work, access, and direction they need, and raise performance concerns with your account manager rather than acting on them unilaterally.
• You will not ask the professional to do anything unlawful in their jurisdiction or in yours, and you will not extend their hours beyond what was agreed without agreeing it with us first.

07

Direct-hire placements

• The fee is a percentage of the Candidate's first-year total cash compensation, starting at 15% and confirmed in writing before you make an offer. Total cash compensation means base salary plus any guaranteed bonus, allowance, or signing payment.
• The fee falls due on the Candidate's first working day and is invoiced then, unless you have agreed a 50% on acceptance and 50% on start split.
• You will tell us within 5 business days when a Candidate accepts an offer, and confirm the agreed compensation. If the actual compensation is higher than what you told us, the fee is recalculated on the real figure.
• The replacement guarantee runs 60 to 180 days from the start date depending on seniority, stated on the placement confirmation. Refund terms are in the Refund Policy.
• The Candidate becomes your employee or contractor. We carry no employment, payroll, tax, or compliance obligation for them after the start date.

08

Candidate introductions and non-circumvention

Introducing a Candidate is the work. This section is what stops that work being taken for free, so please read it closely.

• Candidate details we send you are confidential and are for the role you briefed us on. Do not forward them to another company, a group entity, or any third party without our written consent.
• If you hire a Candidate we introduced (in any capacity, whether as employee, contractor, or consultant, whether directly or through another agency, and whether for the briefed role or a different one), our fee is payable.
• This applies for 12 months from the date of Introduction.
• If you pass a Candidate to a third party who then hires them, you are liable for the fee as though you had hired them yourself.
• The fee in these cases is our standard direct-hire fee for that role and seniority, and the replacement guarantee does not apply to a circumvented hire.
• If a Candidate we introduce is someone you were already actively engaged with, tell us within 5 business days of the Introduction and send evidence, a dated application or correspondence. We will withdraw them from the search and no fee will be due.

09

Your responsibilities

• Comply with the employment, anti-discrimination, data protection, and tax law that applies to you, in every jurisdiction where you engage a professional through us.
• Make hiring decisions lawfully. Do not ask us to filter Candidates by race, colour, religion, sex, gender identity, sexual orientation, national origin, age, disability, marital status, pregnancy, veteran status, or any other protected characteristic. We will refuse, and we may end the engagement.
• Provide a safe, lawful, and respectful working relationship, including where the work is remote.
• Give the professional the access, permissions, and information the role needs, and reasonable notice of any change to hours or scope.
• Pay invoices on time.
• Tell us promptly about anything that affects an Engagement: a change in the role, a resignation, a termination, or a change in compensation.

10

Fees, invoicing, and taxes

• Fees are quoted and invoiced in US dollars unless we agree otherwise in writing, and are exclusive of tax.
• Dedicated fees are due on the 1st of the month, in advance. Direct-hire fees are due on the Candidate's first working day. Any other invoice is payable within 15 days of its date unless it says otherwise.
• You are responsible for any sales, use, VAT, GST, withholding, or similar tax on the fees, other than tax on our own income. Where withholding is required, gross up so that we receive the invoiced amount in full.
• Overdue amounts carry interest at 1.5% per month, or the highest rate the law permits if that is lower, from the due date until paid.
• Where an invoice is more than 15 days overdue we may suspend the Engagement, including withdrawing a placed professional, after written notice to you. Suspension does not reduce what you owe.
• You will reimburse the reasonable costs of collecting amounts properly due, including legal fees.
• Dispute an invoice in good faith within 10 business days of receiving it, with your reasons. Undisputed amounts stay payable on time.

11

Confidentiality

Each of us will learn confidential information from the other: your roadmap, systems, and commercial terms on one side; our rate structure, talent pool, and vetting process on the other.

• Use the other party's confidential information only to perform or receive the services.
• Protect it with at least the care you use for your own confidential information, and never less than reasonable care.
• Disclose it only to people who need it and who are bound by equivalent obligations.
• These duties last 3 years after the Engagement ends, and indefinitely for anything qualifying as a trade secret.
• Confidential information excludes what is public through no fault of the receiver, was already known without a duty of confidence, or is independently developed. Disclosure compelled by law is permitted, with notice to the other party wherever giving notice is lawful.

Every professional we place signs a non-disclosure agreement before they start.

12

Intellectual property

Work product

Work created for you by a professional we place is assigned to you, and every professional signs an intellectual-property assignment before they start. For Dedicated Engagements the assignment takes effect on payment of the invoice covering the period in which the work was created; until then you hold a licence to use it for the Engagement, and nothing more.

Our property

The website, its content, layout, and copy, the RemoteTalentz name and logo, our vetting methodology, and our rate structures belong to us or our licensors. Nothing in these Terms transfers any of it to you. You may not copy, scrape, resell, or create derivative works from any part of it, or use our name or marks without written permission.

Feedback

If you send us ideas or suggestions about our service, we may use them freely and without obligation to you. Do not send us anything you consider confidential in that context.

13

Data protection

How we handle personal information is set out in our Privacy Policy, which forms part of these Terms.

• Where we process personal information on your written instruction, we act as your processor and you as controller. A data processing agreement is available on request.
• Where we source, vet, and maintain our own talent pool, we act as controller.
• You will handle Candidate and Talent personal information lawfully, use it only for the role it was shared for, and delete it once you no longer need it for that role.
• Each of us will tell the other without undue delay about any personal data breach affecting information shared under an Engagement.

14

Acceptable use of the website

You may use this website for legitimate business purposes. You may not:

• Scrape, crawl, harvest, or bulk-download any part of it, or use it to build a dataset or train a model.
• Submit false information, impersonate anyone, or use a form to send spam or anything unlawful.
• Attempt to bypass our bot protection, rate limits, authentication, or any other security measure.
• Probe, scan, or test the vulnerability of our systems without prior written permission, or interfere with their operation.
• Reverse engineer, decompile, or attempt to derive the source of any part of the service, except where the law expressly permits it.
• Use the site in a way that puts an unreasonable load on our infrastructure.

We may investigate suspected breaches, suspend access, and report unlawful activity to the authorities.

15

Third-party services and links

The site links to and depends on third-party services: hosting, bot protection, scheduling, messaging, and mapping among them. We choose them carefully, but we do not control them and we are not responsible for their content, availability, or practices. Your use of a third-party service is governed by that party's own terms.

16

Disclaimers

The website and the services are provided "as is" and "as available". To the fullest extent the law permits, we disclaim all warranties, whether express, implied, or statutory, including any implied warranty of merchantability, fitness for a particular purpose, title, and non-infringement, and any warranty arising from a course of dealing or trade usage.

• We do not warrant that the site will be uninterrupted, timely, secure, or error free.
• We do not warrant that a search will result in a hire, that a Candidate will accept an offer, or that a placement will last any period of time.
• We do not warrant the accuracy of what a Candidate says about themselves beyond the verification described above, and you remain responsible for your own hiring due diligence.

Some jurisdictions do not allow the exclusion of certain warranties, so parts of this section may not apply to you.

17

Limitation of liability

To the fullest extent the law permits:

• Neither party is liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost revenue, lost business, lost goodwill, or loss or corruption of data, whether or not the possibility was known.
• Our total aggregate liability arising out of or relating to these Terms and the services is limited to the total fees you paid us in the 12 months immediately before the event giving rise to the claim.
• We are not liable for the acts, omissions, work product, or conduct of a professional once they are working under your direction, or for any decision you make to hire, not hire, retain, or dismiss anyone.

These limits do not apply to fraud or fraudulent misrepresentation, death or personal injury caused by negligence, breach of confidentiality, a Client's obligation to pay fees properly due, or any liability that cannot lawfully be limited. They apply even if a limited remedy fails of its essential purpose, and they reflect an agreed allocation of risk that is part of the basis of our pricing.

18

Indemnification

You will defend, indemnify, and hold harmless RemoteTalentz, its officers, members, employees, and contractors against any third-party claim, loss, liability, damage, cost, or expense (including reasonable legal fees) arising from:

• Your breach of these Terms or of any law applicable to you.
• Your hiring, management, treatment, or dismissal of any Candidate or professional, including any employment, discrimination, or misclassification claim.
• Your use of work product, or any claim that it infringes a third party's rights because of your instructions or materials.
• Any content or information you give us that is inaccurate, unlawful, or infringing.

We will indemnify you on the same basis against a third-party claim that our services, as provided by us, infringe that party's intellectual property rights. The party seeking indemnity must give prompt notice, reasonable cooperation, and control of the defence to the indemnifying party, which will not settle in a way that imposes an obligation on the other without consent.

19

Term, suspension, and termination

• These Terms apply from your first use of the site or services and continue while any Engagement is live.
• Either party may end an Engagement as set out above, 30 days' written notice for Dedicated Engagements.
• Either party may terminate immediately on written notice if the other materially breaches these Terms and does not cure it within 15 days of notice, or becomes insolvent, enters administration, or ceases business.
• We may suspend the services immediately where an invoice is overdue, where continuing would expose us or a professional to legal risk or harm, or where the law requires it.
• On termination, all fees accrued to the termination date fall due, each party returns or deletes the other's confidential information on request, and any assignment of work product already paid for survives.
• Sections that by their nature should survive do: definitions, non-circumvention, confidentiality, intellectual property, fees due, disclaimers, liability, indemnity, and governing law.

20

Events outside our control

Neither party is liable for a failure or delay caused by something beyond its reasonable control: natural disaster, war, terrorism, civil unrest, epidemic, government action, strike, failure of a utility, telecommunications, or internet infrastructure, or a large-scale failure of a third-party platform. The affected party will tell the other promptly and do what it reasonably can to limit the effect. If the event runs for more than 30 days, either party may terminate the affected Engagement on written notice.

21

Governing law and disputes

• These Terms, and any dispute arising out of them or the services, are governed by the laws of the State of Florida, United States, without regard to its conflict-of-law rules.
• The United Nations Convention on Contracts for the International Sale of Goods does not apply.
• Before starting proceedings, both parties will try in good faith to resolve the dispute through discussion between senior representatives, for 30 days from written notice of it.
• If that fails, the state and federal courts located in Pinellas County, Florida have exclusive jurisdiction. Both parties submit to it and waive any objection based on venue or forum.
• Either party may seek injunctive relief in any court of competent jurisdiction to protect confidential information or intellectual property, without waiting out those 30 days.
• Any claim must be brought within one year after it arises, or it is permanently barred, to the extent the law allows such a limit.

22

General

• Entire agreement: these Terms, the Privacy Policy, the Refund Policy, and any signed agreement are the whole agreement between us on their subject, and replace anything said before. Order of precedence: a signed Statement of Work, then a signed Master Services Agreement, then the Refund Policy, then these Terms.
• Assignment: you may not assign or transfer these Terms without our written consent, which we will not unreasonably withhold. We may assign them to an affiliate, or in connection with a merger, acquisition, or sale of assets.
• Independent contractors: we are independent contracting parties. Nothing here creates a partnership, joint venture, agency, or joint-employment relationship.
• Severability: if a provision is held unenforceable, it is modified to the minimum extent needed to make it enforceable, and the rest stands.
• Waiver: failing to enforce a provision is not a waiver of it. A waiver is effective only in writing.
• Notices: legal notices to us go to info@remotetalentz.com and to our registered address. Notices to you go to the email and address on your account. Notice is effective on delivery, or on the next business day where an email is sent outside business hours.
• No third-party beneficiaries: these Terms are for the benefit of you and us. No one else may enforce them.
• Changes: we may update these Terms. The date at the top shows the last revision. A material change affecting a live Engagement takes effect 30 days after we notify you, and you may terminate the affected Engagement within that window if you do not accept it. Continuing to use the site or services after the effective date means you accept the change.
• Headings and language: headings are for convenience only. These Terms are written in English, and the English version governs.

23

Contact us

Questions about these Terms:

• Email: info@remotetalentz.com
• Post: Remote Talentz LLC, 7901 4th St N, Ste 300, St Petersburg, Florida 33702, United States

We reply within one business day.